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DRAFT
SAN LUIS OBISPO COUNTY
PARKS AND RECREATION COMMISSION
JANUARY 28, 2010
COUNTY GOVERNMENT CENTER
SAN LUIS OBISPO, CALIFORNIA
Commissioners Present: Pandora Nash-Karner, Rick Mathews (arrived 6:27 pm), Deanne Gonzales and Bruce Hilton.
Commissioners Absent: Paul Teixeira
Staff Present: Curtis Black, Stacey King, Jan DiLeo, Shaun Cooper, Janette Pell, Jennifer Colvard and Ernie Del Rio
Call to Order: 6:00 p.m.
OPENING
1. Pledge of Allegiance.
- Nominations and Election of Commission Chair and Vice-Chair. Commissioner Nash-Karner nominated Commissioner Hilton for Chairman, seconded by Commissioner Mathews. Motion passed 4-0. Commissioner Hilton nominated Commissioner Gonzales for Vice-Chairman, seconded by Commissioner Nash-Karner. Motion passed 4-0.
- Public Comments. Dorothy Jennings spoke about outreach. Asked if staff could send agenda and packet to TAC (Trails Advisory Committee) and the chairs of Board recognized advisory councils.
- Commissioner Comments and Outreach. Commissioner Hilton thanked Commissioner Nash-Karner for the use of her home for the Park Commission retreat. Commissioner Hilton said he would renew memberships with various groups over the next year, and will focus on outreach with these groups. Commissioner Gonzales has talked to cattlemen’s groups about parks and will become more involved in the near future. She went to San Miguel Park with Curtis Black and discussed future park expansion. Commissioner Nash-Karner said turf removal at the courthouse is moving forward; and that she has a meeting with Deputy Director Katie Perez to discuss next steps. Estero pool survey will begin in a couple of months. She wrote a viewpoint to the Tribune on the Bob Jones Trail and will walk the trail this weekend.
- Approve Minutes from October 22, 2009 meeting. Commissioner Hilton moved to agendize review of September minutes for amendments, seconded by Commissioner Gonzales. Motion passed 3-0. Commissioner Nash-Karner suggested amending item #6 in the minutes od October 22, 2009. Commissioner Hilton moved to accept the minutes for October 22, 2009 meeting as amended, seconded by Commissioner Mathews. Motion passed 4-0.
- Approve Minutes from December 10, 2009 meeting. Commissioner Hilton moved to accept the minutes for December 10, 2009 meeting, seconded by Commissioner Gonzales. Motion passed 3-0.
- Trails Advisory Committee Report and approve new TAC Members. Dorothy Jennings substituted for Kathy Longacre and gave the TAC report (attached). Commissioner Hilton asked about adding Arroyo Grande Creek Trail to Biddle Park Master Plan Review.
- Proposal from San Luis Obispo Botanical Gardens – Dave Porter. Deferred.
- Update on Outstanding Trail Offers. Jan Di Leo gave Park Commission an update on OTD (see attached) Commissioner Nash-Karner asked if acceptance of trails will lead to maintenance expense. Dileo said it would be minor and thought it would be helpful to describe what it means to have trails in Tier 1 or Tier 2. Commissioner Gonzales asked if there is a time from accepting into inventory and opening the trail. Dileo said they would have to provide connectivity and improvements before opening them. Commissioner Nash-Karner asked how does the process work for acceptance. Dileo explained the process as outlined in staff report.
- Proposition 84 Grant Opportunities and Priorities Discussion and Recommendation. Park Planner Shaun Cooper gave the Park Commission an update on Prop 84 government grant opportunities. (see attached report) Commissioner Nash-Karner asked staff what is the normal lead time to submit a grant on time. Dileo explained, it takes a minimum of 80 hours of staff time, but this grant also requires community meetings, which would require more staff time perhaps up to a month. Commissioner Mathews asked if there is there an opportunity for a non-profit to take the lead? Dileo said it is possible. There was continued discussion on how and when County Park’s staff pursue grant opportunities. Curtis Black said staff has withdrawn their recommendation to pursue the tri-W project. Commissioner Karner-Nash moved to discuss the next round of grants at the next meeting, seconded by Commissioner Mathews. Dileo said there are opportunities for future grants, and suggested the Park Commission agendize the item for discussion next month. Motion Passed as amended 4-0 Commissioner Nash-Karner asked about bringing in a consultant. Black said there is no money set aside for this type of consulting fee. He said staff would return next month with an update on grant opportunities.
- Fiscal Year 2009-10 Mid-Year Operating Budget Reports. General Services Agency ASM Jennifer Colvard, presented an update on mid-year operating budget. Dorothy Jennings asked about the chart and asked for an explanation of contingency expense. Colvard explained contingencies are overtime payments that are budgeted.
- Update on Needs Assessment and Approval of a Commissioner(s) to Participate on the Needs Assessment Team. Dileo said she provided an update at Park Commission retreat but asked at that time for a committee be created to assist with review. Commissioners Gonzales and Nash-Karner volunteered and both were appointed to the needs assessment committee. Dorothy Jennings commented on needs assessment development model.
- Approve a list of Priority Projects for 2010. Jan Di Leo presented a list of park priority projects. Commissioner Nash-Karner asked how do you prioritize projects? Dileo said the Park Commission should review and use established rating criteria. Dorothy Jennings said it might be helpful to split out funding sources. Commissioner Nash-Karner moved to approve the list as amended, seconded by Commissioner Gonzales. Motion passed 4-0.
STAFF REPORTS
- Deputy Director’s Report. Curtis Black said, 1) Infospherix contract will not be pursued. There was a termination for convenience. 2) Los Osos Barn project is back on track and underway. 3) Gave an update on the budget process. 4) Staff has been working with TCSD for acquisition of Templeton Park. 5) Staff has been working on establishing criteria for development of the Duveneck Property and has been working with the Duvenek family on a memorial. Staff will unveil plaque February 11, 2010. Staff asked the Park Commission if they know any community members who would be interested in passive recreation opportunities to contact staff. 6) Black gave an update on staff recruitment.
BUSINESS ITEMS
- Approve letters of donation. None.
- Adjourn meeting. 9:00 p.m.
SAN LUIS OBISPO COUNTY
PARKS AND RECREATION COMMISSION
DECEMBER 10, 2009
COUNTY GOVERNMENT CENTER
SAN LUIS OBISPO, CALIFORNIA
Commissioners Present: Paul Teixeira, Pandora Nash-Karner, Rick Mathews, Deanne Gonzales and Bruce Hilton.
Commissioners Absent: None
Staff Present: Curtis Black, Stacey King, Jan DiLeo, Janette Pell and Ernie Del Rio
Other Staff: None
Call to Order: 6:00 p.m.
OPENING
Pledge of Allegiance.
Public Comment. Kathy Longacre from SLOPOST suggested agencies share their mapping information. She offered SLOPOST funds to map OTD’s and assist County Park Planner Jan Dileo. Commissioner Nash-Karner asked if the County was capable of performing mapping functions. Jan said we have access, but do not own the information so releasing information to outside agencies may be complicated.
Commissioner Comments. Commissioner Hilton attended Trails Commission meeting in Grover Beach and asked Kathy Petker, Park Recreation Director for the City of Grover Beach to share their trails plan with the County Trials Advisory Committee (TAC); Commissioner Hilton thanked Mayor Shoals for his advocacy; he said an action item from the TAC was to attend SLOCAPRA meetings. Commissioner Teixeira said this Sunday, Dana Adobe will have their Las Posadas celebration; congratulated Commissioner Matthews on landscaping award; said Jack’s Helping Hands received an award for non-profit organization of the year. Commissioner Teixeira said he was happy to accept on their behalf. Commissioner Gonzales received an email from Paula O’Farrell indicating the Vineyard OLPA will have a celebration on December 13, 2009. Commissioner Gonzales said the Park Commission field trip was great and she is looking forward to the next one. Commissioner Nash-Karner commented on the “lost at sea” memorial at Cayucos Pier. The group responsible for putting together the memorial has reorganized and will be moving forward; stated there is controversy over removing the swings on the beach in Cayucos. Commissioner Nash-Karner said Denis Philbin gave her an update on play structure regulations. She had a conference call with a Texas consultant to finalize a phone survey instrument for the potential pool construction in the North Coast. Commissioner Mathews asked about a monument on the Barney Juveneck property. Curtis Black said the family would like to take the lead.
Approve Minutes from October 22, 2009 meeting. a.) Commissioner Hilton asked to review minutes of the October 22, 2009 meeting. Ernie Del Rio suggested, and Commissioner Nash-Karner recommended that staff send audio of the minutes to Commissioner Hilton to summarize his comments.
b.) Trails Advisory Committee Report. Kathy Longacre commented and thanked the Park Commission for sending the annual Park Commission report to the BOS. Approved Trails Committee member Mindy Lorenz. Trails Committee thanked Kathy Petker for her presentation. Jan DiLeo gave an update on OTD process.
Cultural Landscape of the Dana Adobe. Professor Christy Edstrom O’Hara, Landscape Architecture Dept., Cal Poly. Christy O’Hara, Landscape Architecture Department, presented a cultural landscape report for the Dana Adobe. The reason for the report was that a holistic approach needed to be taken for the master plan and it is required by the federal government for historical preservation. Current focus is on Prop. 84 application for land acquisition and community input for park desires.
Update on Offers of Dedication. Park Planner Jan Dileo presented an update on offers to dedicate trails. She summarized the background and process for accepting OTD’s in a two- tier process, first to accept and second to open them. Next steps for mapping are to check the accuracy of data and begin actual mapping in the smaller communities. Once complete, OTD’s recommendations will go to Trails Committee, Park Commission and then to the BOS. Commissioner Hilton asked about how trails are accepted. Jan said conditions for development are placed on the developer. Some require improvements and some don’t. Those that are not improved and accepted are up to County Parks to develop. Commissioner Hilton asked how often is the Trails Plan of the Rec Element amended. Jan said since it is so onerous, it may be up to 10 years. Commissioner Hilton recommended that staff provide information on why a staff person could not be hired to manage trails. Jan said she thought it is not so much a staffing issue but a funding and maintenance issue.
Parks Projects, Grant Opportunities and Priorities discussion – Jan DiLeo and Shaun Cooper. Presented the Park Commission with a list of CIP projects and the opportunities for Grant Funding. Commissioners Hilton and Nash-Karner thought is a sad state that Parks is not moving forward with park improvements. Commissioner Nash-Karner said advocacy is the key. Shaun Cooper presented projects that have grant opportunities including Prop 84, Cal Boating, and explained what may be on the horizon for the second phase of Prop 84. Discussion took place on inclusion of various projects such as Bob Jones Trail and SML Loop Trail.
Proposal from San Luis Obispo Botanical Gardens – Dave Porter. Postponed.
STAFF REPORTS
Deputy Director’s Report. Curtis Black said, 1) BOS approved the process for accepting OTD’s. Curtis said Park Commission could expect to see smaller lists from smaller communities first. 2) Fees approved by BOS as a result of staff moving forward with use permits for the Avila Beach Plaza. 3) Beginning next fiscal year the budget process will get back to Park Commission with targets in January. 4) Park Ordinance will go to the BOS January 12, 2010 to set February 2 hearing date. 5) Local population would like to repair and maintain the swing set on Cayucos Beach. Engineering would be required and approved. Parks is trying to work with the community. 6) Commissioner Nash- Karner reminded the staff of January 9, 2010 retreat.
BUSINESS ITEMS
Approve letters of donation. None.
Adjourn meeting. 9:00 p.m.
SAN LUIS OBISPO COUNTY PARKS
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
805-781-5930
FAX: 805-781-1102
SLOParks@co.slo.ca.us
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